When/where do you complete report cards?

Discussion in 'General Education Archives' started by leighbball, Nov 10, 2005.

  1. leighbball

    leighbball Virtuoso

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    Theres some debate about the new report cards in my district...lots of changes and no training for them. Plus we will soon be doing them through a technology program called Chancery SMS and we won't be able to complete them at home in Excel like we do now. I was just wondering, where and when do you get your report cards done?

    I do mine at home after school and at night...I'm actually working on them now:-/

    Just curious;)
     
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  3. sdhudgins

    sdhudgins Comrade

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    at school on GradeQuick.
    We keep our grades posted every other week on EdLine, and just export at the end of the grading period.
     
  4. ChristyF

    ChristyF Moderator

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    Officially, I keep them in my trusty grade book and spend hours toiling over them averaging them. In reality I keep them on Excel and transfer the final grade. (I asked if I could just print that section, total points, total possible, and grade. I was told no because we were supposed to be using the gradebook not the computer. Uh, ok. The grades are in my gradebook, and on the computer, if I handwrite them, then it's the same numbers...but whatever!:rolleyes: ) I turn my grades in to the office where they are entered into the JPAMS system to print out the report card.
     
  5. leighbball

    leighbball Virtuoso

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    Thats nice...we have to do all the inputting of the grades into the report cards ourselves...thats the hard part. Not really hard persay, just tedious.
     
  6. MrsC

    MrsC Multitudinous

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    Our reports are very comprehensive, and very time-consuming! Students up to grade 6 receive letter grades and anecdotal reports for each subject. Students in grades 7 and 8 receive percentage grades. We also level and coment on 9 learning skills. I work on my reports on my laptop at home. Once the marking and recording of marks is done, it takes me about 35 hours to complete my reports. We send home three reports each year (November, March, June). Mine are due in the office on the 21st, and I'm still busy teaching the Math I need to report on and marking English!
     
  7. Upsadaisy

    Upsadaisy Moderator

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    Our report cards are easy - letter grades, behavior grades, no comments. Our progress reports are a pain - letter grades, behavior, and comments to hand write squeezed into a little box. No specifics on what we must report on. The worst part is that we have a conference with every parent who signs up to review the progress report. This is done 4 times a year (yuck). I usually have about 14 15-minute conferences in a row. And they take place after school, starting at 3:45. Grueling.
     
  8. leighbball

    leighbball Virtuoso

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    Yuck...at least for our conferences we have half days. I have half days starting Thursday and lasting until next Wednesday (but Wed is for the holiday). We have evening conferences on Thursday from 6-8:15 and afternoon conferences on Fri, Mon and Tues from 2 to 3:30. And we have another half day in February for conferences if they are needed.
     
  9. MrsC

    MrsC Multitudinous

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    We only have official "parent interviews" scheduled once a year--just after the first report card. We hold interviews on a Thursday-after school and evening and all day Friday. There is no school for the students on the Friday, so times without intereviews scheduled is our own to plan.
     
  10. leighbball

    leighbball Virtuoso

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    I like the free time on some of my conference days...my evening is always booked (I have 10 in a row this week...yuck!), but my afternoons only have 2 to 4 a day:) Its so nice to have extra time!
     
  11. NCP

    NCP Comrade

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    Nov 11, 2005

    We also use Chancery SMS, and you can do it at home. There is a way to log in and enter grades. And actually after you get the hang of it, it goes very quickly. In the program you can blanket all your students with say a partially proficient grade, and then go through and adjust each students grades from there. In addition, you can still enter comments, and in our district we use SMS for attendance, so all of that info is automatically in the system. Plus our specialists can enter their own grades now, instead of giving us the grades to enter. Hope this helps.
     
  12. leighbball

    leighbball Virtuoso

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    That makes me feel a little better about the future! :) Everyone is so used to the Excel report cards that anything else sounds a little scary right now:) But I'm glad you told me about your experience...I have hope for the future now! :)

    I'm only a 3rd year teacher and 2nd year in this school....so I have a long time in this district still:)
     
  13. CanadianTeacher

    CanadianTeacher Groupie

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    I share Mrs. C's report card system. I am a first timer doing elementary report cards and I'll be at it all weekend. They are due first thing Monday morning. Ugh!
     
  14. MrsC

    MrsC Multitudinous

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    I'll be thinking of you CanadianTeacher (and I'll be there next weekend!). I'm off to the grocery story at 7:00 on Saturday morning so that I can spend the rest of the day marking and getting started on comments!
     
  15. CanadianTeacher

    CanadianTeacher Groupie

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    Thanks! :p Getting my job a month into the year has made it so that I've spent the whole term just figuring things out and staying afloat. Having so many things to think about, I haven't really taken into account that I would need three separate marks, one for reading, one for oral and one for writing (never having done it before), so I am scrambling to divide the marks I have collected into those three categories. Next term I will be better prepared and will plan my lessons to better incorporate these areas, and have a separate page for each category when I am collecting my marks. I guess that's what it's all about right? Learning as you go along and making things better each time.
     
  16. MrsC

    MrsC Multitudinous

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    :D CanadianTeacher--what are you doing here instead of writing your reports?:D (When I'm supposed to be writing I do everything but...my friends and family all know it's report card time because they get long emails from me!
     
  17. Miss W

    Miss W Phenom

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    We do Grade Quick too, and our district provides a sign-in spot on the district website so we can access from home. Our high school does EdLine, but the elementary schools do not.
     
  18. CanadianTeacher

    CanadianTeacher Groupie

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    LOL! I actually go back and forth throughout the day and night. When I need a break, I come tot he computer, have a bite, etc... I seem to get more done at night or when my kids aren't around. I put in about 6 hours last night and 3 so far today. My goal is to have all my marks input by tonight (3 classes done, 5 to go), prepare my comments, then tomorrow, input my comments. I aleady have all kinds of plans so I do not end up in this same position in March! It's a good thing I can function on very little sleep, because I need all the hours I can get. Now hopefully there won't be any glitches doing the comments. That's the part I find a little confusing in the program (eTeacher 2). I was thinking that I'm learning more fumbling through, than I ever did in Teacher's College (and when I finished, I thought I had learned alot!) I think Teachers college should be changed so that the student teacher spends more than just a few weeks in the classroom/school. Afterall, there is so much more to just planning and teaching. The sea of administrative duties can be overwhelming when you haven't gone through the process from start to finish. When I had my LTO's it was in secondary and there just seemed was more prep time and less students/subjects (for my it's students, for others it's multiple subjects) to worry about.
     
  19. leighbball

    leighbball Virtuoso

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    I think a lot of teaching is baptism by fire...you don't learn about it until you're going through it. I'm still going through that...I'm in my 3rd year of teaching, but my 3rd different grade level! :)
     
  20. MrsC

    MrsC Multitudinous

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    I agree about the administrative stuff. I was at the point last week where if I needed to handle one more piece of paper I was going to explode at someone!
    Good luck, CanadianTeacher, with your reports! It sounds as though you are right on track. I haven't used eTeacher2, but have heard that it is pretty easy once you get used to it--March should be a breeze!
     
  21. kimrandy1

    kimrandy1 Enthusiast

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    I just finished mine two minutes ago! I do mine whenever and wherever I can find a few minutes of peace and quiet. With three kids, full time work and a new house, that's a tall order! Sometimes I do two or three while waiting for my girls at piano lessons, gymnastics, whatever. Ours are all paper and pen transcription...if we could do them on a computer, I'd be thrilled! Right now, I have to keep informal checklists, transfer that all into our recording document, and then transfer it AGAIN to the progress sheets. I'd love to transfer the info one time...from my checklists into the computer...and then have the computer print out the final reports. That would be heaven!!!!!!!!!

    Our progress sheets are huge - I have 54 areas to mark under 10 "domains." And I have to do two comment areas....one for social/emotional growth and one for academics. All of this for each of my 40 students. It takes about 20 minutes just to do one.
    Kim
     
  22. CanadianTeacher

    CanadianTeacher Groupie

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    Yay!!! Just finished figuring out the last of my marks and I am just getting ready to input them for my two last classes. The others are already input. Looks like I should meet my goal. Inputs will be done by 10:00 and if I have no glitches I should have my comments ready to go late tonight so I can plug them in tomorrow. The final relief will be when student teacher conferences are over. Until then, I will be worrying about having to justify why little johnny failed French (I have alot of little Johnnys).

    Yes, so far eTeacher2 is okay, but it can be confusing going back and forth between comments, marks, flagging, etc... I hope I don't have to waste too much time figuring it out because it's time I don't have, lol. Well, I'm off to input marks for my last two classes....
     
  23. leighbball

    leighbball Virtuoso

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    We only have to do progress reports if there is a problem. I guess I'm lucky:)
     
  24. CanadianTeacher

    CanadianTeacher Groupie

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    Wow, I never heard of 'no regular report cards'.

    On another note, it's 2:45 AM and I made my goal. I finished inputting my marks, and I wrote all my comments. I couldn't figure out how to put them in, so I'll have to make a call tomorrow. Almost done....
     
  25. MrsC

    MrsC Multitudinous

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    Hang in there...there's light at the end of the tunnel for you. As for me, however...
     
  26. CanadianTeacher

    CanadianTeacher Groupie

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    I'll be thinking of you...:)
     
  27. kabd54

    kabd54 Cohort

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    Yeehah! Just finished all the anecdotal comments on my report cards. I only (!:rolleyes: ) have to plug in the marks. What a relief - and a week early, no less. :wow: Now I can give those couple of tests that I need to get the marks. To all of you out there still working on your reports, take heart - there IS a light at the end of the tunnel.
     
  28. Upsadaisy

    Upsadaisy Moderator

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    I am getting ready to do my second quarter progress reports this week. Do you all start later than we do (mid-August) or do you grade on some other schedule than quarterly?
     
  29. Ima Teacher

    Ima Teacher Maven

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    We use STI for our grades. We do pretty much everything from STI. It is much handier than the way we USED to do them--by hand. Of course, in order to work on them at home, we have to buy a $100 program for home--and it doesn't have any features except "enter grades". . . which you then have to download into the program at home.
     
  30. MrsC

    MrsC Multitudinous

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    Here in Ontario we start school right after Labour Day. Our school year is divided into 3 terms--the first ending at the end of November, the second ending mid-March, and the third until the end of June.
     
  31. leighbball

    leighbball Virtuoso

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    In NJ, we start the week of Labor Day...my district starts on the Tuesday of that week. We have 4 marking periods...the first set of report cards for the elementary kids goes out on Wed. Then the next go out late Jan/early Feb, late April, and finally the end of June when school gets out. Progress reports for us (only if there is a problem of some sort) go home at the mid-point of each marking period.

    :)
     
  32. kabd54

    kabd54 Cohort

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    We begin the first week of September (the first Tuesday after Labour Day) and our year is divided into 3 terms - 1st reports due the end of November, 2nd reports due at the beginning of March and then the final report at the end of June. In my opinion, that is one reporting period too many! There really should only be 2 - one at the end of January and one at the end of June with perhaps a midterm checklist sent home - no comments or marks, the same as they do in high school.

    The second report card is such a waste of time. If one is completely honest, there really isn't all that much accomplished during the month of December except rehearsals for the Chrismas pageant, and then dealing with the kids' excitement really doesn't allow for any meaningful teaching. Then there are maybe 7 - 8 weeks of teaching before the next reports are due, which is not a lot of time to accomplish 3 of the 5 strands of math, to name just one subject area. It's even tougher in Spec. Ed. when it takes about 6 weeks to teach one concept, never mind 3!!;)
     
  33. teachfirst

    teachfirst Rookie

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    Nov 16, 2005

    YIKES! It's report card time in our district, too. We recently changed from 4 to 3 report cards year. We are, however, required to do detailed narratives. We are also required to do two day and two evening conferences to accommodate working parents. Is anyone else required to meet at night with parents?:confused:

    I do my report cards at home. I have them spread out all over my dining room table now...and they will be there throughout the weekend and until they are completed! Good luck everyone.:D
     
  34. Beth2004

    Beth2004 Maven

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    Nov 16, 2005

    Where I student taught we did parent conferences at night. It was only one day and the parents had to make appointments through the principal. Not all of the parents showed up, but we were there until almost 9:00 that night. All of the districts in my area do "Open House" and Parent Conferences at night (unless a meeting is requested for a specific reason). I was actually surprised when I heard people talking on here about the kids having half days or days off because of conferences.
     
  35. kabd54

    kabd54 Cohort

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    We have parent-teacher interviews for the 1st and 2nd terms. There is one in the evening and then the next morning. We decided a few years back to change the evening hours from 7:00 - 9:30 pm to an earlier time slot - 4:30 to 7:00 pm. Most staff prefer this, and so do the parents - they come straight from work and then the evening is their own. We have interviews again the next day from 9:00 to noon and then we have the afternoon off.

    I was so pleased with myself for having completed my comments on my report cards and needing only to fill in the marks. Hah! I'm still grading papers to get those marks.:eek: So much for being ahead of the game.
     
  36. GlendaLL

    GlendaLL Aficionado

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    Our local school district had conferences last week. The schools were open Wednesday evening and all day on Thursday. Then they closed on Friday.
     
  37. teachfirst

    teachfirst Rookie

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    Our children will have two half days this month. The teachers will come back one night for conferences. Our evening time slot is 6:30 to 8:30, but we are always there later than expected. I do understand it though, as a working parent, it makes it very convenient. My son's elementary school uses Election Day and a few afternoons to have parent conferences. My daughter's high school has them at night.

    I don't really mind having conferences at night though. The only problem is that 15 minutes is all I can really allow per conference in the evening, because everyone wants to come at night.

    Which brings me to a question...what do you do when parents go over their time limit?

    I was considering a timer...any ideas?
     
  38. kabd54

    kabd54 Cohort

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    We have Grade 8 students as designated "door knockers". They sit outside the classroom with a stopwatch (!) and after the 10 minute time slot, they politely knock on the door to let both the teacher and parent(s) know that the time is up.
     
  39. teachfirst

    teachfirst Rookie

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    I like this idea very much. They do this at the high school. Our school goes up to 6th grade and children are not supposed to come back at night. It works really well in the high school though.
     
  40. Miss W

    Miss W Phenom

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    Nov 17, 2005

    Our conferences were 3 weeks ago, which is when we gave out 1st term report cards. Now we're trying to get the next 5 week reports ready that go out on Monday. We do have some time after that. Semester report cards don't go out until Jan. 17.
     
  41. cingy

    cingy Rookie

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    Nov 19, 2005

    I teach in a small rural district in Vermont. I complete a standards based report card as well as a narrative report for each child. I am lucky in two respects: I have 19 students and our contract give us three record keeping days each year, which we can take to complete our report cards. Actually, it takes about one hour for each student, so the one day doesn't quite cut it, but I know how lucky we are to have that day. Our conferences last between 20 and 30 minutes. We schedule one evening of conferences (which fill up quickly) and then schedule the rest of the conferences after school. I have finished six conferences and have eight on Monday night.
     

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