When leaving things for sub. . .

Discussion in 'Elementary Education Archives' started by Christine3, May 3, 2007.

  1. Christine3

    Christine3 Cohort

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    May 3, 2007

    Should I make them aware of the disruptive student(s) by writing down their names or just make a general statement..."a few disruptive students..."

    what do you guys do?
     
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  3. 4monthcountdown

    4monthcountdown Comrade

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    May 3, 2007

    I make a list of the disruptive students and their typical behaviors. I would want to be warned. I also list helpful students.
     
  4. bonneb

    bonneb Fanatic

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    May 3, 2007

    I always make a quick list of the kid and the behavior issue and how I handle it. I also let the sub know who works well with the problem student, and who will not work well. I also let them know of any learning difficulties and how I handle those, or any emotional issues - like one student I have who regularly has meltdowns - bad homelife and it all comes out at school, the "safe" place. So yes, I write it all down and I expect the sub to keep things confidential - then I eat the paper when I get back!
     
  5. Missy

    Missy Aficionado

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    It depends; we have some parents from our building who also sub, and I am very careful what I say in my plans for them.
     
  6. runsw/scissors

    runsw/scissors Phenom

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    May 3, 2007

    I usually include a list of reliable students and another list of any students to keep and eye on. I also include a copy of the discipline cycle and other teachers who may be open to a visitor if someone cannot work well in the room.
     
  7. Springdruidess

    Springdruidess Rookie

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    May 5, 2007

    Speaking as a sub...

    Its so much easier if I know ahead of time which kids are likely to have a meltdown or will need some extra attention during specific tasks etc... If there is one student in the class who is likely to interrupt me or act out, that sort of thing, its nice to be forewarned and even have some idea of what the teacher usually does to deal with the behaviour. For those kids who tend to act up / meltdown, having a sub is often just another catalyst for those behaviours, so if I can keep the consequences/reactions/accomodations the same it makes it easier on everyone - and often seems to help keep the behaviours at bay.

    I don't need to know details on every student in the room, but some warning of who to expect difficulty from is nice. As is (as someone above posted) a list of which students I can count on to be helpful - and not make up new classroom rules or routines just because I'm a sub and they want to take advantage of that :)
     
  8. jd123

    jd123 Cohort

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    I agree with the above posters. Please let us know who we can count on and who we need to keep on track. In one class I subbed in, there was a student with behavior issues. No sub folder to let me know this, however. If there is anyone on meds, let us know, especially if there are side effects to the meds, like having to use the restroom frequently.
     
  9. Peachyness

    Peachyness Virtuoso

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    May 5, 2007

    These are good things to know. When I leave sub plans, I am as detailed as possible. I do let the subs know about trouble students and a quick statement of their behavior and how to work with them. I also list helpful students. I didn't think, though, about adding students who are on meds and the side effects. What bugs me is that the subs always take my lesson plan home. So, they have the list of students with them!
     
  10. TeacherRW

    TeacherRW Cohort

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    May 5, 2007

    When I was a sub, I certainly appreciated knowing "who" to keep an eye on. However, as a classroom teacher, I do NOT write down those kiddos' names. I am too worried about FERPA and those notes being vulnerable to "wandering" or unauthorized eyes. I ask my colleagues to "fill-in" the sub on any problematic students or I call the sub just before school starts to give him/her a "heads-up".
     
  11. Jill420791

    Jill420791 Companion

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    May 5, 2007

    I personally tell them so they know what they are in for. I know what it is like to be a sub I did for a year and its not fun find out on your own. I am always detailed oriented with what I leave my subs because like i said i know what it feels like to walk into a classroom and be blindsided by what is left etc...
     
  12. teachingmomof4

    teachingmomof4 Groupie

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    May 6, 2007

    I always list the helpful students as well as the students who might need some extra attention. The subs pretty much figure it out right away but I would want to know ahead of time if it were me.

    I also list students who will be leaving at particular times of the day for special ed. classes, OT, PT, speech, etc.
     
  13. Eddie

    Eddie Companion

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    May 6, 2007

    If you are in a time crunch and cannot leave a list of helpful & problematic students, I work best when the teacher has left their discipline/behavior procedures. At the very least, please leave those for your sub. I can usually figure out the good and bad of characters in the first 30 minutes of the day.
    Often I've checked back in with a teacher the day after a sub job and they will ask me how "Bobby" did. I say, "Great, why?" and they tell me he is the wild-child problem student. Sometimes it's better not to know who the bad kids are and pre-judge them. It's a tough call. I would definitely leave a list of big-turkeys and one helper student and not bother detailing the rest. Sometimes it's hard to just come in and get a grip on the days schedule/lessons, let alone reading a biography of each student.
    :rolleyes:
     
  14. ChristyF

    ChristyF Moderator

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    May 6, 2007

    My sub folder has a list of helpful kids and those who can be trouble. I have an arrangement with a co-teacher. If I am out and a sub has trouble with my kids, she can send the troublemakers to her room and the other way around. I include the details about that in the folder as well.
     
  15. jd123

    jd123 Cohort

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    I've subbed in classes where the teacher did not leave notes telling me if a student had to go to another class or specialist. It is nice to know before hand.

    I have a question, though. What do teachers think when a sub asks for help? Do they think the sub can't handle the class, or are they glad to help?
     
  16. SoReady2Teach

    SoReady2Teach Comrade

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    It is always great to know about those types of things beforehand. It's also great to have the helpful students approach me in the morning saying they are here to help. Those are the students that the regular teacher has probably talked to before that there would be a sub.
     
  17. TeacherRW

    TeacherRW Cohort

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    May 6, 2007

    After subbing for two years, I totally understand how daunting walking into a new room can be and how difficult students may be. Because of this, I try to include everything that I *wished* that I had been left and probably more than needed. I leave...
    ~a detailed set of lesson plans as well as all teacher manuals on my desk,
    ~a painfully detailed set of procedures in a folder which also includes: a list of teachers and their room assignments, a school map, a emergency map which details the location for my students during a security & tornado warnings, & emergency procedures as outlined by the district office,
    ~a list of emergency dismissal procedures (which include how a child is to get home if we should need to dismiss early),
    ~a class list (most years I have pictures with their names for ease of child recognition)
    ~a couple of "Teacher Assistants-- TAs noted and their duties,
    ~miscellaneous information, and
    ~my cell phone number.

    That being said, I still do not leave a list of names of problematic students. Once I leave my classroom in the evening, I do not know who might be wandering through or whose eyes might see my notes. Can you even imagine a parent's reaction if s/he was let in the classroom by a custodian and in her/his "snooping" found notes about his/her child on your desk? There is no way I would set myself up for that!!! Ever!! I, instead, call the substitute prior to the start of the school day and forewarn him/her -or- I have a colleague of mine warn the sub. Word-of-mouth is MUCH harder to trace than a physical evidence. ;)

     
  18. jd123

    jd123 Cohort

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    Dismissal procedures are really helpful. Some schools allow the kids to just go, while others want you to walk the kids out.
     
  19. Amers

    Amers Cohort

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    I've been subbing this year, and while I've found it helpful to know which students to "keep an eye on," it's not totally necessary. I always really appreciated being given the names of some reliable students. If you include a list of reliable students, the sub knows they can definitely (usually, anyway) trust these students, and they will usually let the sub know if another student is doing something they shouldn't or trying to pull a fast one on the unsuspecting sub.

    I totally agree that including detailed dismissal procedures for the sub is HUGE. I hate walking into a school and having no idea what their dismissal policy is....every school is different.
     
  20. MrsC

    MrsC Multitudinous

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    May 7, 2007

    I used to leave some information about difficult students until I had one supply teacher who sent all of those students to the office first thing in the morning so that they wouldn't give her any problems!:eek: Now, my student information is more general (" Working without talking is not an expectation in this classroom; listening without talking is." "Some of the students have a difficult time with changes in routine and may need to work away from the group if they are experiencing problems"). I also have an EA (Educational Assistant) who is with me most of the day and is able to help the supply understand the behaviours of some of the students.
     
  21. teachingmomof4

    teachingmomof4 Groupie

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    I have a sub letter that I use. This is what it looks like:


    Welcome!

    Thank you for being here in my second grade classroom.
    Here are some helpful items for making today a success.

    *Questions- If you need some adult help, please ask Mrs. ****(room 304 ext. #8932) or Mrs. ****(room 303 ext. #8933). They know much of my routine and can answer most of your questions. Ms. ****(room 402) and Ms. **** (room 205) can help with curriculum questions, if needed. They are both second grade teachers.

    *Discipline- We have begun a new system at our school called the Raise Responsibility Sytem. We have implemented the Discipline without Stress, Punishments, or Rewards model by Dr. Marvin Marshall. With this model, the students make their own behavioral choices and are rewarded instrinsicly instead of through outside rewards or motivation. There are four levels of development: A: Anarchy- This is the lowest level of behavior in which the student is making poor choices and out of control. The next level is B: Bossing/Bullying- This level is not appropriate as the student is often bossing others, bullying others, or not following directions. The next level is C: Cooperation- Students performing at this level are considerate toward others, following directions, and cooperating with the teacher and rules. The highest level of behavior is D: Democracy- At this level the student is responsible, self-disciplined, and does things without being asked.
    The theory behind this model is that students will become responsible and make good choices as a self-motivator and because it is the right thing to do, not because there is some sort of reward for their actions. Students are asked to think about the choices that they are making and realize that they are responsible for making those choices.
    Each day the students will begin on the C: Cooperation level. It is up to them whether or not they stay on that level. We will use warning sticks as a way of keeping track of reminders. If a student receives one warning stick, s/he will still be on the C level (yellow level). If a student receives 2 sticks in one day, s/he will move to the B level (red level) and be asked to fill out a paper on what choices they made, what choices they should have made, and what they plan to do next time. If a child receives three sticks in one day, s/he will move to the A level (red level) and be asked to fill out another paper. The papers will be filled out at recess time and be sent home for a parent’s signature. If the trend continues, the child will be sent to the principal’s office.

    *Buddy Rooms- Our rooms are Mrs. ****(room 302), Mrs. **** (room 303), Mr. **** (room 305) and Mrs. ****(room 306). The students may go there, during their recess, if they have not finished their work. Please make sure that they have a note as well as their work to finish. Please also make sure to only send a few to a room. For recess, students should be there from 12:00-12:30, or until their work is finished. If you need to give someone a timeout, send him/her, with a note, to Mrs. **** in room 303 or to Mrs. *****in room 304.

    *Emergencies- During a fire drill, you and the children need to exit to the ball field (playground field). An exit map is by the door, under the phone. (There is an alternative emergency line up sheet for alternative areas located under the phone book.) Be sure to grab the white emergency bucket by the door. (**** will be in charge of carrying it and knows to grab it.) Once you are out there, please count to make sure that all of the children are there and have the leader tell the people with the clipboard that we are all here OR who is missing. If a child is at the Zoo (SPED) or other special classes, that child will be sent out with you and be directed to get in line with the class.
    In case of a lockdown drill (announced over the intercom), have children sit on the floor by the lockdown area sign and remain silent. You need to lock the door and close the blinds as well as turn off the lights. Make sure the hallway windows are covered. Stay by the phone because all of the 300 wing rooms will call to tell you if they have all of their students, have any extras, or are missing some. There is a list of all of the teachers on a clipboard by the phone in the event of an emergency. The Zoo will give you a list of names to write down. When all five teachers, plus the Zoo have called you, call the office (#8900) and let them know the student information you received. The office will try to locate any missing students.
    During an earthquake drill, you and the children need to get under desks, cover the back of your head/neck, and wait until they announce for everyone to head outside. Continue using the fire drill procedures.

    *Bathroom- I usually let the students go as needed. They know that they are to go in the morning, at recess and at lunch. Remind students to do so as you take them outside. Please watch as some children try to go quite a bit.

    *Lunch/Recess- We go to lunch at 11:30. We usually eat lunch in the classroom but, in order to save on confusion, you can eat in the lunchroom. Please make sure to take the lunch bucket with you and have students put their lunch boxes in it. You must walk the students to recess via the 300 wings doors. Your lunch begins at 12:00.

    *Student Concerns- **** and **** have SPED Monday-Friday from 9:30-10:00 and 10:30-11:30. **** also has speech and **** has occupational therapy. Both of these teachers (Mr. ****and Mrs. ****) will come to get them on their assigned days.

    *Schedule- Lesson plans are either on my desk (for a planned absence or when I am able to make plans) or in a large manila file folder in the front of the bottom, right-hand drawer of my desk. The enclosed plans are for a sudden, unexpected absence. Please feel free to move things around as needed during the day and don’t worry about completing everything. Here are the day-to-day schedules:
    Monday- Library @ 12:50 (You stay with the students.)
    Tuesday- P.E. @12:50
    Wednesday- Music @ 12:50
    Thursday- Art @ 12:50
    Friday- Computers @ 12:50

    *Contacting Me: My home phone number is ****and my cell phone number is ****. Please feel free to contact me with any questions.

    *Notes- Please leave me a note as to how it went today. Also, leave your name and number, if you would like, in case I want to contact you or would like to request you as a future substitute. Have a great day!

    Thank you very much,
    Mrs. ****


    That is always in my folder which is in the office. Then, I add any extra things I want the sub. to know.
     
  22. MrsC

    MrsC Multitudinous

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    teachingmom--your info looks great! One question--who or what is the Zoo? (other than my classroom of course!)
     
  23. teachingmomof4

    teachingmomof4 Groupie

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    That is what we used to call the Special Ed. room. I guess it's a bit nicer than calling it SPED.
     
  24. MrsC

    MrsC Multitudinous

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    Wow! It is my room! (I teach grades 4-8 Special Ed, and I hate the term SPED).
     
  25. sllecompte

    sllecompte Rookie

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    I was actually off today and left him a list of those students who can be disrespectful(putting it nicely) in the classroom. I figure if their parents looked at the list, they probably won't be surprised!!
     
  26. Ms. I

    Ms. I Maven

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    The more detailed you can be in your letter, the better...if you have time that is.
     
  27. teachingmomof4

    teachingmomof4 Groupie

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    I have had the same letter for 6 years. I just change the times and names around. Oh...and the grade level since I loop from first to second.
     
  28. h2omane

    h2omane Comrade

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    May 8, 2007

    I like to have a seating plan with names on one sheet, and on the reverse no names and details to behaviour. this way if the shhet is left out and unprofessional eyes glance upon it they would have to locate the desk and pull a book out to find the name, which covers legal responsibilty.

    Also we refer to supply teachers as "Guest teachers" in our classroom. Sub to the kids seems to mean "sub"standard. But not in my eyes as their teacher. Our guest teachers always have something new to offer the class.

    I also have a job on my job wall that is the tour guide.

    Duties are:

    if an adult special guest speaker, or guest teacher is in the room and I'm not present you as the tour guide help the teacher to the best of your ability in regards to explaining routines, bell times, and general classroom rules and routines.

    I make it clear that the guest teacher or guest speak is IN CHARGE and the tour guide is a helpful voice in the class.

    It seems to work out well, and the tour guide is not the only job that this student does in the job period. it is a special job which is rotated around so that every guest teacher has a new tour guide to help them.

    Good luck,
    Mr. Skinner :D
     
  29. h2omane

    h2omane Comrade

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    May 8, 2007


    The tour guide job. it's a life saver. plus the kids enjoy the special attention as well.
     

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