Email organization

Discussion in 'General Education' started by HistTchr, Sep 22, 2013.

  1. HistTchr

    HistTchr Habitué

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    Sep 22, 2013

    Are you the type who keeps everything in your inbox, or do you like to organize your emails into folders? I was discussing this with one of my coworkers last week after she saw the hundreds of messages in my inbox. :cool: She only likes to keep unread emails and ones still requiring her attention in her inbox--everything else goes into a folder or is deleted. I kind of like that idea, and never thought about it that way before. What do you do?
     
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  3. smalltowngal

    smalltowngal Multitudinous

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    Sep 22, 2013

    I have folders set up. I start to go crazy when there are a lot of emails in my inbox!
     
  4. RadiantBerg

    RadiantBerg Cohort

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    Sep 22, 2013

    I try to keep it organized, but sometimes lose track since we get between 30-50 emails a day. Usually on Saturday morning I make sure to sort everything from the previous week.
     
  5. Aliceacc

    Aliceacc Multitudinous

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    Sep 22, 2013

    I delete a lot... I have 600 NHS kids emailing me all the time when they need to switch an event with someone.

    But I tend to keep my school email pretty full during the school year, then purge over the summer. At the very least, I keep administrative emails until the event they refer to is over.

    My regular email tends to fill up... until my husband gets fed up and purges.
     
  6. monsieurteacher

    monsieurteacher Aficionado

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    Sep 22, 2013

    I do what your coworker does. Works well for me.
     
  7. Go Blue!

    Go Blue! Connoisseur

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    Sep 22, 2013

    I keep no more than 5 emails in my Inbox - only reminders of things I must do ASAP or links I will need to open that day. I try to delete all the "wasteful" emails that I am sure I will never need again or emails with dates and deadlines that have past right away. The rest I put in a "Saved" folder if I think I might need to refer to it again.
     
  8. readingrules12

    readingrules12 Aficionado

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    Sep 22, 2013

    I have folders set up for everything. I go through them and delete most of them and the others I put in a folder. The really important and urgent ones I leave in my Inbox. I keep a rule of 20. Never more than 20 e-mails to be left in my Inbox overnight. This has worked very well for me.
     
  9. Teachling

    Teachling Groupie

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    Sep 22, 2013

    Yes, I used to organize my emails in folders a long time ago. That is before I became a teacher, had an office job that allotted me the time to do it like that. In my first year, I attempted to continue the habit of doing it that way but soon didn't have the time to do it. In any case, it doesn't matter any more because the district deletes mail that is 360 days old.

    Periodically I go through it but do not put too much time into it. If its something important I tend to get more emails on it any way. With all the ridiculous demands and taskings I'm getting these days, it's not in my priority.
     
  10. Mrs.Giggles

    Mrs.Giggles Companion

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    Sep 22, 2013

    I organize my emails into many subfolders. I've noticed that if I keep my inbox too full, I tend to feel that I am missing out on something. Fortunately, I normally only receive between 5 and 8 emails a day which is really not too many.
     
  11. mrachelle87

    mrachelle87 Fanatic

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    Sep 22, 2013

    I have a folder for every administrator in our building, parents, my personal child, my tutoring kids, teachers, technology, and specialists.
     
  12. Upsadaisy

    Upsadaisy Moderator

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    Sep 22, 2013

    I have a personal email address and a work email address. In the personal account, I am ruthless. I keep bills in there until they are paid. I keep certain contests that I enter in there until they are over. I keep correspondence only until I answer it. Everything else is tossed.

    In my work account, I have folders for everything. I even keep copies of lessons in a folder there (just easier for me than using Google docs). I have folders for student schedules, paychecks, logs, reports, lessons, correspondence about required documentation.
     
  13. Ms. I

    Ms. I Maven

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    At my new job, I don't have work email. At my last job, if the email's important enough, I'll keep it all year long & transfer it to my home email. If it's the very rare situation where it's about high profile student, I'll make a folder specifically for him/her issues. Normally, I don't need to categorize at work like I do at home.
     
  14. thirdgradebuzz

    thirdgradebuzz Comrade

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    Sep 22, 2013

    I have lots of folders. I also delete a lot if I feel sure that it's junk. Currently there is a grand total of one email in my inbox.
     
  15. Aliceacc

    Aliceacc Multitudinous

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    Sep 22, 2013

    My school email currently has 349 emails in the inbox.

    After Open House in early October I'll purge all those "I'm taking the SAT that day and need to find someone to cover for me" emails and get it down to a manageable level.

    Though anything I order online for the kids for Christmas goes through that address, so they don't accidentaly stumble upon it.
     
  16. alioxenfree

    alioxenfree Rookie

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    Sep 22, 2013

    Timely Post for Me

    I was just making more folders in my work account today because the number of emails I had was ridiculous and overwhelming. I have folders for each student, technology, committees, Scholastic, reading, etc.

    I also erased a bunch of emails. I have no idea why I didn't erase them right after I read them.
     
  17. Pisces_Fish

    Pisces_Fish Fanatic

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    Sep 22, 2013

    For those that do folders, do you sort after reading, or are they "smart folders" that end up directly in a folder? For example, any folder from your P go in there automatically. What folders do you have? I've always thought folders made good sense but I'm not naturally organized, I don't know where to start!
     
  18. smalltowngal

    smalltowngal Multitudinous

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    Pisces, I sort after reading.
     
  19. thirdgradebuzz

    thirdgradebuzz Comrade

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    Sep 22, 2013

    I sort after reading.

    I have these folders. The ones in the list beginning with > are nested under the above heading. They are the folders that make sense for me based on who I get email from and what committees I lead at school.

    Principal
    >Lesson Plans
    >Memos
    Parents
    Superintendent
    Lead Teacher Info
    Technology Info
    Delta Kappa Gamma
    Grad School
    School Carnival
    School Improvement
    Schedules
    Student Teacher
    Miscellaneous
     
  20. readingrules12

    readingrules12 Aficionado

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    Sep 22, 2013

    I sort after reading.

    Start by setting some time aside to get caught up a bit on e-mail. Then either delete the e-mail or create a folder for it. For example, create a folder that says Principal and his/her last name. Then say you get an e-mail from the 3rd grade teacher Shelly Johnson. I'd create a folder that says Johnson, Shelly-Teach 3. Most of your e-mails that you need to save are from the same people so soon you will be spending more time putting e-mail into folders and less time creating folders.

    Last week, I needed some really important info for an off campus meeting that was in an e-mail. I found it in seconds because of this folder technique. It really helps.
     
  21. Ima Teacher

    Ima Teacher Maven

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    Sep 22, 2013

    I have a ton of folders and subfolders. I can't stand clutter, and visual clutter in an inbox is bad for me.
     
  22. bella84

    bella84 Aficionado

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    Sep 23, 2013

    I do exactly what your coworker does. I get overwhelmed, and emails get lost/forgotten otherwise.
     
  23. Melanie Therese

    Melanie Therese Rookie

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    Sep 23, 2013

    I aspire to being organized and keeping my inbox clean. In reality, my inbox is scary.
     
  24. bison

    bison Habitué

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    Sep 24, 2013

    I keep everything in my inbox. Tens of thousands of emails! If I need something specific, I just do a search and it comes up. That said, this is my personal email address. I don't really have work emails for my current job and I don't have a school email address that I use. There's really no need as a para. If I did, I'd manually sort to folders for the stuff I needed to keep. I write things down elsewhere if there's something I need to remember or do. For me, leaving it in an email is not a way to remember something! That's like leaving an invitation in an envelope in the mailbox outside my house.

    I have a separate email address that I use to sign up for things that I know might be spammy. I don't even really check that one.
     
  25. DrBill

    DrBill Rookie

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    Sep 26, 2013

    Hi!

    I wrote a great blog post on how to save hours of time with some email strategies. Its titled ""Taming the eMail Beast – Time Management Tip for Teachers."" Swing by my blog, PD Corner with Dr. Bill"" and have a look at it.

    Good luck,

    Dr. Bill
    PD Corner
     
  26. Pisces_Fish

    Pisces_Fish Fanatic

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    Sep 26, 2013

    I'm very proud of myself, I set up some folders yesterday. I also read your blog post, Dr. Bill.

    I also registered with Edmodo yesterday and now I'm getting about 20 emails a day....guess is time to learn the filter feature ;)
     
  27. catnfiddle

    catnfiddle Moderator

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    Sep 26, 2013

    I need to clean out my inbox and use my folders more. Some I automatically send to folders without thinking about it, but now I have to do searches by name to find certain things. Not good.
     

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